MATERIAL AUDIT And DATA REGULATIONS

IT IS VITAL THAT AS A COMPANY YOU ENSURE YOU COMPLY WITH GDPR WHEN IT COMES TO CONFIDENTIAL WASTE

From the initial pick up to the issuing of the destruction certificate, we have developed and apply robust procedures that allow us to manage and monitor all confidential waste that comes into the depot! On collection, we will issue you a “Waste transfer note” which forms the basis to the entire audit trail, as well as discharging our obligations under environmental legislation that stipulates that all waste movements must be adequately recorded on a waste transfer note and of course, collected by a suitably registered waste carrier – click here to see our waste carriers certificate.

General Data Protection Regulation

This law – which came into effect on May 2018 following a review of the Data Protection Act 1998 – offers more power to citizens in regards to what companies can do with their private data, and as a business, it is more important than ever that you have a suitably qualified company contracted to collect and shred your confidential waste to make sure it doesn’t come back to bite you! Where it may have previously been acceptable to shred your own paperwork, there is no proof that this has taken place, and therefore as a business, it is much more compliant to have a shredding company handle this for you. With Highlander, we issue a Certificate of Destruction for every consignment which is your evidence that the paperwork has been securely shredded and recycled in line with relevant legislation.

Do you know what is classed as confidential waste? Any piece of data that uniquely identifies someone, so from a basic piece of information such as a name, Date of birth, email address or registration number – not just bank details and extremely sensitive information.

Highlander is fully GDPR compliant as our integrated management system ensures we comply with all legislation relating to our business. We are currently accredited to ISO 27001, 9001, 14001 and 45001, all incorporating EN15713, as well as being members of the United Kingdom Security Shredding Association (UKSSA).  We are externally audited on an annual basis to make sure we are still complying with the standard. Security consoles are recognised as the best way to discharge your GDPR legal obligation as this makes sure the paperwork is kept locked away until the collection takes place, ensuring the security of the paperwork at all times. Click here for more information about our console range

​DOES IT AFFECT YOU?​

The Data Protection Act 2018 (DPA) is an Act of Parliament of the United Kingdom of Great Britain and Northern Ireland which defines UK law on the processing of data on identifiable living people (Click here for more information). It is the main piece of legislation that governs the protection of personal data in the UK and in essence, controls how your personal information is used by organisations, businesses or the government.

Everyone responsible for using data has to follow strict rules called ‘data protection principles’.

They must make sure the information is:

Accurate
Kept safe and secure
Used fairly and lawfully
Used for limited, specifically stated purposes
Kept for no longer than is absolutely necessary
Handled according to people’s data protection rights
Used in a way that is adequate, relevant and not excessive
Not transferred outside the European Economic Area without adequate protection

While there is no law per se that states that confidential waste paper must be shredded, it is generally accepted that security shredding is the safest, securest and most environmentally friendly method of disposing of your confidential documents per the requirements of the DPA, which covers the stipulation of keeping your data “Safe and secure”.

The journey of a bag of confidential waste for shredding

MATERIAL AUDIT TRAIL

During transit, our vehicles are fully GPS tracked so we can monitor the movement of your confidential waste in real-time and give you progress reports at every stage in the movement of your material if required – the vehicles can be tracked either from our destruction centre or through smartphone apps so no matter where our management team are, we can keep track of your material at all times!

Upon arrival at our depot, the material is weighed in, allowing every detail of your consignment to be clearly and adequately recorded. From weighing to tipping to shredding, the movement of the material is tracked, signed for and checked to ensure a full, comprehensive audit trail as part of our EN15713 accreditation requirements – click here to see our ISO9001 accreditation, incorporating the standards of EN15713

All staff, from our uniformed driver to our shredding operatives, are fully trained in our procedures and are background checked to BS7858 standards to ensure your material is handled professionally and diligently – click here to see our UKSSA (United Kingdom Security Shredding Association) certificate, incorporating the background check standards of BS7858

For more information on our audit trail procedures or our service in general, please contact a member of our shredding team today at 01355 241 088 or shredding@highlanderinternational.co.uk

SECURE SHREDDING SERVICES

We advise all customers that by holding information and confidential data for too long, you are potentially exposing yourselves to unnecessary scrutiny, potential breaches of the GDPR Regs and potential fines of up to £17M or 4% of the companies worldwide annual turnover PLUS individuals are now also able to claim for compensation if they fall victim to a company, or organisation not complying with the GDPR! Don’t take ANY chances with your records – Our security shredding service is proven to be “More destructive than a Great White!” so your documents will “NEVER come back to BITE you!”

At Highlander, we STRONGLY encourage people to shred old documents as soon as they become redundant, rather than unnecessarily retaining them – or simply put for your old documents “Once they’re dead, it’s time to shred!”

Please do not hesitate to contact is for more information – speak to one of our shredding experts NOW! Call us on 01355 241088 – we look forward to hearing from you!

CONTACT US NOW FOR A QUOTE

We offer a professional collection and offsite shredding solution, in our secure CCTV monitored destruction centre based in East Kilbride. With no messy, noisy or polluting onsite shredding trucks calling outside your premises, all to EN15713 standards.